| 1. Confirm product specification | Check grade, outside diameter, wall thickness, length, quantity, end finish, and whether the product is welded pipe. | ASTM A312/A312M covers seamless, straight-seam welded, and heavily cold-worked welded austenitic stainless steel pipe. Common listed grades include TP304, TP304L, TP316, and TP316L. | A quote that repeats the full specification, including the applicable standard and grade, rather than quoting only “stainless steel pipe.” | 25% | ___ / 5 |
| 2. Check standard and dimensional basis | Confirm the standard edition and the dimensional standard used for outside diameter, wall thickness, and schedule. | ASME B36.19M specifies dimensions for stainless steel pipe, including schedules such as 5S, 10S, 40S, and 80S. Applicability should be confirmed against the purchase specification. | Written confirmation of the standard, edition, nominal size, schedule or specified wall thickness, and dimensional tolerances. | 10% | ___ / 5 |
| 3. Verify material traceability | Check that the delivered pipe can be linked to its material test records and production batch. | For ASTM A312/A312M orders, review the material and documentation requirements in the applicable standard and purchase order. ASTM A999/A999M provides general requirements for alloy and stainless steel pipe. | Sample or redacted material test certificate showing the grade, heat number, chemical composition, mechanical test results, and product identification. | 15% | ___ / 5 |
| 4. Compare inspection and testing | Confirm which tests and inspections are included, how results are recorded, and whether additional requirements affect price or lead time. | ASTM A312/A312M includes requirements for testing and inspection; the applicable requirements depend on the order, product, and standard edition. | Inspection and test plan, sample inspection report, and a clear list of included tests and any optional third-party inspection charges. | 15% | ___ / 5 |
| 5. Assess welding and finish requirements | Compare weld-seam condition, surface finish, pickling or passivation requirements, end preparation, and permitted repairs. | These requirements should be stated in the purchase specification; do not assume a particular finish or treatment is included in a standard product description. | Written manufacturing and finishing details, acceptance criteria, and photos or inspection records for comparable production. | 10% | ___ / 5 |
| 6. Compare the complete landed-cost basis | Compare unit price, currency, tooling or testing charges, packing, freight, insurance, and any other separately charged items. | Use the same quantity, specification, delivery location, and agreed Incoterms® 2020 rule when comparing quotations. | Itemized quotation showing the price basis, included and excluded costs, payment terms, quote validity, and applicable Incoterms® rule. | 10% | ___ / 5 |
| 7. Check production and delivery commitments | Compare production lead time, dispatch estimate, shipping method, and how schedule changes are handled. | Lead time should be tied to the confirmed order quantity, specification, production slot, and agreed shipping arrangement. | Written production schedule, estimated dispatch date, packing details, and a clear process for reporting delays. | 10% | ___ / 5 |
| 8. Review supplier controls and after-sales terms | Assess quality-control procedures, nonconformity handling, claims process, and warranty or replacement terms. | Management-system certificates can indicate a documented quality system, but they do not by themselves prove that a particular pipe shipment conforms to its purchase specification. | Relevant certificate scope and validity, documented complaint procedure, and written remedies for verified nonconforming goods. | 5% | ___ / 5 |